Using paid time clock software to manage employee hours is a valid option for most businesses. The ability to effortlessly keep track of employee hours has several benefits for employees as well as businesses. However, implementing an online timecard system also has its share of risks and detriments associated with it.
It is essential to carefully analyze the pros and cons of online time clock software before deciding to implement it into your business. The risks and benefits of implementing online timesheet software will weigh differently depending on the size and needs of the company using it.
Pros of Paid Time Clock Software For Businesses
The main benefit of using time clock software for businesses is the savings. By automating the timekeeping process, companies can save large quantities of money as compared to manual record-keeping. Hiring additional employees to manage hours and scheduling is an added expense that is negated with time clock software. By automating the process, businesses can devote resources elsewhere.
Another benefit is the management of pay and overtime. Ensuring that employees are paid appropriately for hours worked will save money in the long run and boost productivity. By managing hours through employee timesheet software, businesses can evaluate needs and adjust schedules to suit demands. This allows them to cut out unnecessary overtime and improve productivity during regular business hours.
Paid time clock software facilitates better control over the business and administrative tasks, allowing companies to perform better overall.
Pros of Paid Time Clock Software For Employees
Employees also benefit from time clock software. Firstly, it streamlines the process of punching in and punching out, which saves employees time during the workday. It also ensures employees are paid for the time they work, whether it is regular or overtime hours. Most time clock software tracks worker productivity so that employees can prove they were on task while working.
Another benefit for employees is the unique login credentials most clock software uses. Each employee punches in using their own unique username and password or PIN. This ensures that there are no mistakes, employees are responsible for themselves, and there is no risk of fraud or tampering. The automated system records hours as long as the employee is punched in. When this is done manually, there is the possibility of errors, leading to disputes among employers and employees.
Lastly, it incentivizes employees to follow the proper time tracking procedures when punching in and out and working to be productive. The tracking of productivity gives employees a reason to stay on task to earn their pay.
Cons of Paid Time Clock Software
There are a few risks to implementing paid time clock software. For businesses that are not already computerized, there is the initial cost of setup for a paid system. Apart from the cost of the software itself, adding computers, monitors, and other equipment can be a costly endeavor. Setting up a network for a non-computerized business can be expensive at the onset of the software. There is also the need for continual upkeep of the software and equipment. This will likely mean that businesses require technical support to maintain their time clock.
Secondly, there is the learning curve associated with the new software. For businesses that do not already use time clock software, this can result in additional training necessary for employees to be compliant with the program. This can lead to confusion and improper timekeeping in the beginning.
The risk associated with implementing a paid time and attendance app will likely depend on the size and nature of the business using it. But in the end, the pros far outweigh the risk, and investing in paid time clock software will significantly benefit your business.